I am requesting a report of outstanding, uncashed, stale-dated checks (warrants) and/or unreconciled payments issued by your department, with regards to payments including, but not limited to, accounts payable, vendor overpayments, refunds or credits.
Understanding this is a broad request, and your bookkeeping department may require specific parameters, such as dates or dollar amounts, please include all items older than 180 days and greater than $100.00 with the check number, payee name, issue date, and amount.
With your response please include:
1. Any instructions or claim forms necessary to have checks re-issued.
2. Does your department remit funds to the State Unclaimed Property Office? If so, after what time? If you do not remit funds to the State Unclaimed Property Office is there a point where the payee is no longer eligible to claim?
3. How often and when is the report updated and/or released?
4. Are you aware of any additional state departments that may provide similar information?
We do not intend to use the information to solicit or make any service offerings to an individual. Instead, we intend on using it to assist current, corporate clients as part of an accounts receivable audit. Meaning that if any outstanding check payable to a client or subsidiary company, we will alert them so they may contact your office directly. Electronic files in Excel format sent to my email address are preferred. This information is being requested under the Freedom of Information Act. If you have any questions or need any additional information, do not hesitate to contact me. Thank you in advance for your assistance with this request.