Request #19-41
  Closed

I am requesting a report of outstanding, uncashed, stale-dated checks (warrants) and/or unreconciled payments issued by your department, with regards to payments including, but not limited to, accounts payable, vendor overpayments, refunds or credits.

Understanding this is a broad request, and your bookkeeping department may require specific parameters, such as dates or dollar amounts, please include all items older than 180 days and greater than $100.00 with the check number, payee name, issue date, and amount.

With your response please include:
1.      Any instructions or claim forms necessary to have checks re-issued.
2.      Does your department remit funds to the State Unclaimed Property Office?  If so, after what time? If you do not remit funds to the State Unclaimed Property Office is there a point where the payee is no longer eligible to claim?

3.      How often and when is the report updated and/or released?
4.      Are you aware of any additional state departments that may provide similar information?

We do not intend to use the information to solicit or make any service offerings to an individual.  Instead, we intend on using it to assist current, corporate clients as part of an accounts receivable audit.  Meaning that if any outstanding check payable to a client or subsidiary company, we will alert them so they may contact your office directly. Electronic files in Excel format sent to my email address are preferred. This information is being requested under the Freedom of Information Act. If you have any questions or need any additional information, do not hesitate to contact me. Thank you in advance for your assistance with this request.


Received

June 14, 2019 via email


Departments

General Treasury

Documents

Public

(loading...)

Staff

Point of Contact

Kara DiPaola

Request Published Public
July 24, 2019, 7:15pm
Request Closed   Hide Public

We write in response to your June 14, 2019 request for information pursuant to the Rhode Island Access to Public Records Act (APRA).  Your specific request is noted below along with our corresponding response.

I am requesting a report of outstanding, uncashed, stale-dated checks (warrants) and/or unreconciled payments issued by your department, with regards to payments including, but not limited to, accounts payable, vendor overpayments, refunds or credits.

Understanding this is a broad request, and your bookkeeping department may require specific parameters, such as dates or dollar amounts, please include all items older than 180 days and greater than $100.00 with the check number, payee name, issue date, and amount.

With your response please include:
1.      Any instructions or claim forms necessary to have checks re-issued.
2.      Does your department remit funds to the State Unclaimed Property Office?  If so, after what time? If you do not remit funds to the State Unclaimed Property Office is there a point where the payee is no longer eligible to claim?

  1. How often and when is the report updated and/or released?
    4.      Are you aware of any additional state departments that may provide similar information?

Please see the attached document responsive to your request.  Please note that pursuant to Rhode Island General Laws § 38-2-3(h), the Office of the General Treasurer is not required to reorganize, consolidate, or compile data not maintained by the Office in the form requested. 

This list is updated at the end of each fiscal year, and it is turned over to the Unclaimed Property division in accordance with the Rhode Island General Laws governing escheatment of unclaimed property.  The Office of the General Treasurer does not maintain written instructions for reissuance but can be contacted in the number below for questions regarding a particular reissuance.   

If you contend you have been denied access to public records, pursuant to R.I.G.L. § 38-2-8, you may appeal this decision to Amy Crane, General Counsel, 50 Service Avenue, 2nd Floor, Warwick, RI 02886.  You may also file a complaint with the Department of the Attorney General, 150 South Main Street, Providence, RI  02903 or the Rhode Island Superior Court of the county where the records are maintained.

Additional information regarding the Access to Public Records Act may be found at http://www.riag.ri.gov/civil/opengovernment.  Thank you for your interest in keeping government open and accountable to the public.

June 24, 2019, 10:01am
Document(s) Released Public
APRA - CY18.xlsx
June 24, 2019, 10:00am
Department Assignment Public
General Treasury
June 14, 2019, 1:31pm
Request Opened Public
Request received via email
June 14, 2019, 1:31pm